Forward your work emails and they file themselves, then gather right here under “Needs a look.” Here's how it works.
Forward your work emails and they file themselves, then gather right here under “Needs a look.” Here's how it works.
That's the whole idea. Start forwarding and watch your business file itself.
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Invoice a job, send a branded bill, and collect by card or PayPal, straight to your own bank.
Forward a contract or retainer and VOpilot parses every term, tracks the payments, and reminds you before deadlines.
Forward an audition, move it across stages, see the full parsed brief, and convert a win straight into a job.
Coaching is a kind of job here: sessions ask coaching questions (length, focus, materials), your rate card prices them, a library keeps the documents you teach with, packs count down, workshops track every seat, and Reports shows what teaching earns.
Track every usage residual and SAG holding fee, by spot and cycle, gross and your net after commission.
Income by client, type, agent and month; agent commissions; coaching; aging; pay-to-play ROI; seasonality; your typical rate; the relationship map; and a tax-ready Schedule C. One tab each, most a click from CSV.
An address book that builds itself: companies and their people, typed automatically, enriched from your inbox.
Track when a job's usage rights and exclusivity hold expire, and get nudged in time to renew, re-bill, or take competing work instead of letting it slip for free.
Ninety days of expected cash, ranked by how certain it is: what's scheduled, what's invoiced, and what you've earned but not yet billed.
By feature
No email to forward? Enter an audition yourself in a short form, with the client autocompleting from your contacts, and it lands in your To Do queue.
A board of the agents, managers and producers you're pitching, from Pitched to Signed, with a follow-up reminder on every card.
Forward the emails that aren't bookings: negotiations, notes, scheduling. They file to the right person, searchable from their profile and plotted on your Timeline.
One button, two ways in: pull the senders from emails you've already forwarded (no setup), or connect your mailbox and import everyone you correspond with.
Tick any number of contacts, then act on them together: change their category, set their company, or merge duplicates without losing a single job or invoice.
Email a whole segment with an AI-drafted, personalized note and replies that come to you, or take the list with you as a CSV.
Every booking on one page: the brief, the dates, agent commissions, and exactly what you take home.
Pull in one job or several, or start fresh, itemize it, and send a bill that carries your logo and name, with a built-in pay link.
The home screen: what is owed you, what is in the pipeline, and what is coming up, plus the charts and the year-long timeline that Studio and Everything add.
Every job and audition plotted across time: jobs above the line, auditions below, sized by fee and colored by status. Zoom from years to a few weeks and click anything to open it.
Snap or forward a receipt and VOpilot reads it, files it to the right Schedule C line, and keeps your deductible total ready all year.
Set each agent's rate once, split any job between them with a click, and watch your true take-home compute itself: gross, every cut, and your net.
A free one-page site at vopilot.co/you, with demos, rates, and a booking button, plus layouts, styles, and accent colors tuned against a live example.
A built-in assistant on every page: ask how anything works or about your own account, and get a grounded answer on the spot.
Tap the mic and say a name instead of typing. The recognizer is primed with your own contacts, so it hears voiceover names right and filters in an instant.
Jobs, retainers, and residuals in one feed: gross and your true net side by side, read by when you earned it or when it landed, paced against a yearly goal, and a click from where you manage each line.
Everything VOpilot files from forwarded emails waits in one place. Tick the ones you know are right and approve them in a batch.
The Screening Room tracks down the finished ad an audition or job became. Verify it against your script, pin it, study the winning read, and collect it all on the Wall. Pro and up.
Every produced piece you've pinned, hung in one playable gallery: verified against your script, a click from its job or audition, with your coaching notebook beneath it.
File the audio you sent on any audition or job, play it back anytime, and search every take by client, project, or what you actually said.
One box across your whole account: jobs, contacts, invoices, auditions, expenses, agreements, and residuals, plus a jump-to-any-page shortcut. Press ⌘K from anywhere.
Tell VOpilot what to chase: a spot in a week, a Monday post, a follow-up. Attach it to a record or leave it on its own, and get an email when it's due: at its hour if you gave it one, otherwise in one morning email.
Your month, week, or day on one grid: reminders colored by category beside sessions, deadlines, audition due dates, expected payments, and the days you've booked out, with a feed your real calendar can subscribe to.
One page that reconciles what you're owed against what actually arrived: late invoices, delivered work you never billed, missed installments, and payments that came up short.
Every commission your jobs owe each agent, grouped and totaled. Tick what you're paying, set the date, done.
A year-end check of your Schedule C, built from your own records: what's deductible, what needs a look, and what the quarterly estimate comes to.
Tag where each audition came from, log what the membership costs, and let the year answer the question, per platform, in dollars.
Today on one screen: a live clock, what's next with a countdown, and the script a tap away. Built to sit on a second monitor while you record.
Plain questions about your own numbers (how the year is tracking, who to chase, where you actually book), answered from your books or not at all.
Upload each job's takes to the job itself: kept as versions, sent as a branded page the client can play, download, and approve.
Put your Google, Outlook, or Apple appointments on the Planner as a read-only layer, so a session never lands on top of something you'd forgotten.
Half a year of showing up, as a heat strip, plus your personal bests, framed as records to beat rather than streaks to break.
What your typical job actually goes for, by genre, by client and quarter over quarter, and who's paying under your median.
A radial of this year's gross over last year's, with your historically strongest and quietest months named, so you see the slow weeks coming.
Your whole book of business as a night sky: every contact a star, sized by lifetime billing and cooling as they go quiet.
Your conversion physics: where you actually book, counted over real decisions only, with no slice allowed to claim a rate it can't support.
Your year played back as a story: auditions, streaks, bookings and top clients, ending in a share card built for posting.
Bring your Wave customers and invoices across, including the one export setting that decides whether your invoices arrive with real descriptions or a generic “Services” line.
Filter to the set you want and take it as a spreadsheet. The export is exactly what's on screen, and it never leaves your machine.
The advanced, optional path, and the one step people get stuck on, because Gmail's confirmation code goes to an inbox that never shows you mail.
Published ranges for the work you're quoting, wherever a rate is missing, plus what you typically get, what this client pays, and where their offer sits against both.
Not sure which form you want? Answer a few plain questions instead, or forward the email and answer none.
Settings
One click fixes what imports leave behind (names, company links, empty duplicates) after telling you what it will change.
One private @vopilotmail.com address. Forward any VO email (jobs, auditions, agreements, receipts) and it's read, parsed, and filed as a draft you review.
Set your logo, name, invoice email, payment instructions, and studio defaults once. They brand every invoice and PDF, and pre-fill every new job.
Auto-email a branded reminder when an invoice goes overdue. Approve each one, or let it chase on its own, on a schedule you set. A job that's already paid is never chased.
The email you sign in with (your invoices show it unless you set another), how to change it or your password, two-step login with an authenticator app, and the time zone your emails are stamped in.
Explore with sample data, import your existing spreadsheet history, or move customers and invoices to and from Wave. No lock-in.
See your plan and trial at a glance, switch monthly to annual for two months free, and pick the tier that fits: Solo, Pro, or Concierge.
Four looks. Resonance is the default: ember near-black with a living waveform. Nebula runs the same animations in violet; Gallery and Paper stay perfectly still. One tap, saved to your account.
Three views (Essentials, Studio, Everything), so the app is as simple or as deep as you want it. One click, nothing lost, and every page keeps working whether you can see it or not.
Already using VOpilot? The same tours sit inside the app in Help, filed under the question you came in with — each one with written steps beside it.