VO Business Answers · Invoicing & getting paid
What should a voiceover invoice include?
A professional VO invoice includes: your business name and contact details, the client's billing details, a unique sequential invoice number, the date and payment terms, itemized lines separating session and usage fees with the usage spelled out, the total due, accepted payment methods, and any PO number the client issued. Clarity here is what gets you paid on time.
- Your name/business, address, and email — and the client's, including their accounts-payable contact if they have one
- Invoice number (sequential — accounting teams file by it) and issue date
- Payment terms (e.g. Net 30) and the resulting due date
- Line items: session fee; usage/licensing as its own line with media, territory, and term written out; any studio or rush fees
- PO number, if the client issued one — invoices without it stall in AP systems
- Total due, and how to pay: card link, ACH details, PayPal — the fewer steps, the faster the payment
One structural habit: bill the client company, but send to wherever their accounting actually lives — many clients want invoices at an accounting address rather than the producer's inbox. Ask once, note it forever.
VOpilot's invoices carry all of the above, let you route the email to an accounting address while still billing the client, and freeze the exact document the client received so there's never a dispute about versions.
By Jack Daniel — working voiceover artist; founder, VOpilot. Updated 2026-07-24.
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